TEACHER GRADE-LEVEL AND CLASSROOM FUND EXPENSE ACCOUNT POLICY AND PROCEDURES (2017-2018)

Teachers are given an HSC-funded Grade-Level and Classroom Fund expense account based upon the results of the Graystone Home & School Club (HSC) Membership Drive. These funds are generously donated by the families at Graystone Elementary to help enhance this year’s classes.

GRADE-LEVEL AND CLASSROOM FUNDS

Grade-Level funds are recommended for major purchases agreed upon by the Teachers in the applicable grade. The most common use for the Grade-Level funds is the purchase of workbooks across the grade.

Classroom funds are recommended for items, such as:

  • Art and craft supplies
  • Classroom books
  • Computer programs
  • Music materials
  • Classroom organization (bins and tubs, etc.)
  • Educational games
  • Science and nature displays
  • Consumable cooking supplies

FUND REPORTING

The HSC will maintain and report on the funds and expenditures of the funds for each Teacher, in which a budget report will be distributed on a monthly basis to the Teachers and to the HSC Members during HSC’s Monthly Meetings. Teachers may request detailed spending reports of their accounts or their balance at any time.

The HSC requests that Teacher’s utilize their entire HSC Classroom fund before asking HSC members and Graystone families for additional school supplies during the school year.

FUND DISTRIBUTION POLICY

Grade-Level funds are approximately $10 per pupil in that grade. The Classroom funds can be a maximum of $900 per class ($600 Speech Therapy and $450 Special Day Class). The amount distributed will be a percentage of the maximum. The class funds percentage will be the same percentage as the percentage of the HSC Membership Drive goal (up to 100%) raised by the end of the Membership Drive.

Example Classroom Fund Distribution Calculations

100% raised=$900 | 90% raised=$810 | 83% raised=$747 | 80% raised=$720 | 72% raised=$648

REIMBURSEMENTS

Please staple the receipt to the back of the HSC reimbursement form found on the HSC Website (http://www.GraystoneHSC.org/volunteer-teacher-resources/) and list each receipt, description and total on each line. Please indicate if it is Grade-Level or Classroom spending in the budget category.

ADDITIONAL POLICIES

All purchases submitted for reimbursement must comply with San Jose Unified District policy (e.g. HSC will not reimburse for food items that do not follow district guidelines). All purchases with the HSC-funded expense accounts, unless consumable by the pupils, are property of the HSC and should remain in the classroom for the benefit of the students and future students. Gift card purchases will not be reimbursed. Gifts for Volunteers and/or Parents will not be reimbursed.